Adding your data to an Open River catalogue is quick and easy, however things can sometimes get confusing when terms like ‘license’, ‘hosting’ and ‘repository’ come up. To help you through this, we have broken it down into five simple steps.

Steps 1 to 3 have been compiled using the Open Data Handbook for guidance. These steps are there to help guide you through getting your dataset ready in general terms. Steps 4 and 5 pertain to the Open River project directly.

NOTE: You can jump straight to step 4 if;

  • Your dataset is licensed, online and ready to go
  • You do not want to make your data open but would like to add the metadata for it. By entering in your data details you are highlighting that the work exists (which is incredibly valuable in itself), and allowing interested parties to contact you one-on-one to potentially collaborate.


Steps to adding your data to an Open River catalogue

Select-datasetStep 1. Choose your dataset(s)

Choose which dataset(s) you would like to add to an Open River catalogue. Keep in mind that you may need to return to this step if you encounter problems with intellectual property rights and licensing.

NOTE: If you don't plan to (or can't) share your data openly (Open River access levels 1 and 2) then we still encourage you to fill in your metadata so that people can still see that it exists and perhaps contact you one-on-one to discuss a collaboration (Open River access level 3). In this case, you can go straight to step 4 below.
Know-your-licenseStep 2. Know your data license
You need to apply a license to your dataset. Without this, no reuse of your data is permitted. While the Open River cannot recommend what license best suits your data there are some great guides on which to use and why;
Make-data-availableStep 3. Make your data available - privately and publicly

As described in the Open River Handbook your data needs to be legally open as well as technically open, i.e. your dataset is available online, in a useable (and machine-readable) format.

The Open River catalogues make your data discoverable and accessible by providing information on your work and a link to downloading, or accessing, your dataset. This ready-to-go link increases the accessibility of your data, and saves you from finding and attaching your dataset with each data access request.

Most commonly this is done via third party repositories. Most research institutions have repositories of their own (for example the Griffith Research Working Storage) or you can use external organisations such as figshare.

If you would like a bit more information on this, download our Dataset Sharing Support guide.
Access-levelStep 4. Designate your Open River data access level

The Open River recognises three levels of open data within its catalogues;

Level 1:Open AccessDataset is open, online and freely available to be downloaded
Level 2:Green Light AccessDataset is online, however requires user to fill out data access request for approval by data manager
Level 3:Direct Contact AccessDataset is not available online. User must directly contact data manager one-on-one to seek access

We aim to have the majority of the entries in our catalogues at a level 1 or 2. This means that the datasets are suitable (i.e. licensed) and readily accessible (i.e. online and shareable). However, we understand that this can't always be the case for a number of reasons (e.g. culturally or ethically sensitive data). In this case we have a 3rd access level where we still list your work, but any interested users must contact you one-on-one to discuss a potential collaboration.

If your dataset doesn't meet access level 1 or 2 but you would like it to then return to Step 1 and work your way through this process again.
Add-metadataStep 5. Fill in metadata form

Once you have your dataset ready to go, all you need to do is make it discoverable! That's where we come in!

Fill in our metadata input form. You will be asked to log in, which you can do using your university credentials or by registering a profile.

When filling in your metadata form ensure you include as much detail as possible about your dataset and the methods of creating/collecting it. Try make sure you fill in your GPS coordinates or Bounding Box coordinates so your dataset will show up on our map.

For a step-by-step guide on this step, download our Metadata Support guide.